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(revised November 2011)

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1 The Club shall be known as Chipping Norton Badminton Club.

2 Aims and Objectives
The aims and objectives of the Club are to:
i) promote and encourage the playing of badminton in the local community
ii) provide competitive badminton for all standards in a relaxed friendly atmosphere
iii) offer badminton coaching and competition to all members

The Club will be affiliated to Badminton England.

3 Club Officers
The following officers will be elected at the Annual General Meeting (AGM) to form the Club Committee:
• Chair
• Secretary
• Treasurer
• Match Secretary

The Club Committee will be responsible for all policy regarding the functioning of the Club.

All Club officers will retire each year but will be eligible for re- election.

4 Membership
Club membership subscription rates will be proposed by the Treasurer and approved at the AGM.

The following memberships will be available:
• Adult membership
• Junior membership
• Family membership (2 adults and up to 3 children from the same family)
• Joint Adult membership (2 adults from the same family)

Subscriptions are due on the member’s first playing night of the season and can be paid to any committee member.

Junior membership is available to those under 18 years old on the first Club night of the season.

All members will be subject to the regulations of the constitution and by joining the Club will be deemed to accept these regulations.

5 Visitors
Visitors may attend Club nights on as many occasions as they wish during the season at the usual visitor fee.

Vistor fees will be set and approved at the AGM.
In order to encourage prospective new members, visitors new to the Club will be offered the first evening at no cost.

6 Club Nights
Playing hours will normally be 7.00- 9.30pm on Wednesday evenings.

Players must provide their own racquets.

All players must wear shoes that do not mark the sports hall floor.

The Club will provide shuttles.

Players will add their name to the bottom of the board when they arrive. The player at the top of the board may choose players for the next game. It is recommended that games are selected by adult members.

7 Teams
Team Captains will be appointed by the Club Committee.

All members of the Club will be eligible to play in a team. Players will be chosen on merit.

The Team Captains will:
• Select team members
• Ensure there is a full team for matches
• Collect match fees for both home and away matches and pass on to the Treasurer
• Fill in match record card and send to Banbury Town League

Match fees will be set and approved at the AGM.

8 Finance and Accounts
All Club monies will be banked in accounts held in the name of the Club. The accounts will be maintained by the Treasurer.

Any cheques drawn against Club funds will be signed by the Treasurer.

A statement of annual accounts will be presented by the Treasurer at the AGM.

The financial year end will be 31st May annually.

Should the Club no longer be viable, or is dissolved by members, and the accounts need to be wound up, then any residual funds, after all creditors have been satisfied, shall be donated to a club or organisation with similar aims and objectives.

9 AGM, Quorum and Voting Rights
The Club AGM will normally be held at the end of the badminton season. Notice of the AGM will be given by the Secretary. Not less that 14 days notice will be given to all members.

Each Club officer will provide a report to the AGM.

All paid up members of the Club (adult or junior) are entitled to vote at the AGM.

A quorum for such meetings will be:
i) at least 2 committee members and 20% of the members, or
ii) at least 50% of the members.

The Club Committee has the right to call Extraordinary General Meetings (EGMs) at any time. Procedures for EGMs will be the same as for the AGMs.

10 Compliants and Discipline
All compliants regarding the behaviour of members should be made in writing to the Secretary.

The Club Committee will meet to hear compliants being lodged, and has the power to take appropriate disciplinary action.

The outcome of a compliant hearing should be notified to the person who lodged the compliant and any members against whom the compliant was made.

There will be a right to appeal following the outcome of the hearing being announced. All appeals must be made in writing to the Secretary.

11 Admendments to the Constitution
The Club constitution can only be changed through agreement if supported by not less than two-thirds of the members present at an AGM or EGM.

12 Roles and Responsibilities of Club Officers
• Chairing the Club AGM.
• Looking at the overall direction of the Club.
• Dealing with miscellaneous issues.
• Attending, delegating a representative or sending apologies for the following AGMs
- Banbury Town League
- Oxfordshire Badminton Association (failure to do so may result in a fine)

• Maintaining records of members, including addresses, emails and phone numbers.
• Sending out letters to Club members twice a year, i.e. AGM & start of new season.
• Registering all Club members with Badminton England and Oxford Badminton Association for insurance purposes.
• Taking minutes at the AGM.

• Collecting membership subscriptions, match fees & visitor fees.
• Banking money and maintaining bank accounts.
• Paying court fees for the sports hall.
• Producing a balance sheet at the end of the season.
• Reporting financial status at the AGM.

Match Secretary
• Attending match fixture meeting (usually in August) to arrange matches with other clubs in the Banbury Town League.
• Registering Club teams with Banbury Town League at start of season.
• Dealing with any necessary rearrangement of matches due to adverse weather conditions, etc.